The Judging Process
Stage 1 - nominations OPEN
Anyone is able to nominate a business for the Awards. The nominations open on Friday 1 July 2016.
Stage 2 - Nomination acceptance
We will contact you to explain in more detail the process that follows. You will need to 'accept' the nomination and sign a declaration form stating that you are financially viable, and you agree to the terms and conditions, including the judging of the Awards.
Stage 3 - Preliminary judging
When will judging take place?
Preliminary judging is to be completed between 12 and 23 September 2016. You will be contacted by your allocated preliminary judges who will establish a mutually agreed date and time to visit your business. You will need to ensure that you are available for judging over this period.
Who are the preliminary judges?
The preliminary judges are drawn from the wider business community and have given their time voluntarily to undertake the judging duties. All judges have participated in a workshop so that they are assessing to a standardised process to produce a transparent and consistent judging outcome.
The judges are looking at seven areas: These comprise of:
- Vision, Leadership and Governance
- Planning and Strategy
- Business Performance/Financial
- Marketing and Customer Focus
- Quality and Systems
- People Management
- Health and Safety
Under each of these headings you will be asked to respond to a number of standard questions (5-9 per section). Your response to the questions will be assessed and marked individually by the preliminary judges.
Who should be involved in meeting with the preliminary judges?
This is up to you, depending on the size and nature of your business. You may choose to have two staff members join you, in most cases we would expect your team to be between 1-3 persons.
What preparation should you do?
The preliminary judges are looking at your ability to supply unrehearsed answers to the questions. You will have the ability to respond based on the established processes and systems that you manage in your business. There may be some areas that you have not fully initiated in your business and these will be identified as potential developmental areas. You should have various documentation at hand that will support your answers (e.g. Vision Statement, Marketing Plan, Business Plan, Performance Management information, Health and Safety Manual etc). Please note no formal presentation will be permitted.
How long should preliminary judging take?
Two hours has been allowed for the preliminary judging process. It is very important that the interview process move along at a good pace so please choose a meeting place that is quiet, comfortable and will ensure no interruption. One of the judges will be responsible for timekeeping. Answers and/or examples should be provided in a succinct manner keeping to the essence of the question. Preliminary judges will ask for additional detail if they consider it required. If there are areas where the business has limited process or systems then it is best to acknowledge that weakness and move on to areas where you can illustrate strengths. If time permits, a quick tour of your facility may be able to be undertaken.
What happens after the preliminary judging?
Preliminary judges will complete their assessment and their feedback following the meeting. This information will be provided to Vision Manawatu and from this information the finalists will be identified.
What is the Spirit of the Manawatu Award?
The Award is open to any business that significantly contributes to and gains from its presence in the Manawatu. Contribution may be measured in terms of employment and wealth creation, community investment and support, charitable inputs etc.
- Recognition and support of the community
- How your business supports the industry/organisation sector(s) in which you operate
- Evidence of the businesses support for staff involvement in social, community or environmental initiatives.
A Finalist Announcement Function will be held on 29 September 2016 at the Hotel Coachman where you will learn if you have been selected as a finalist. If announced as a finalist you will then enter the finalist judging round. You will be contacted by the finalist judges and will be in contention for an Award to be announced at the Gala Awards Night.
Stage 5 - Finalist Judging
Finalist judging will be undertaken between 10 and 20 October 2016. You will be contacted to establish a mutually agreeable date/time. As a finalist you will be revisited by two finalist judges (different from the preliminary judges). They will undertake a similar process to that of the preliminary judges but will have a deeper focus in key areas of assessment. They will also require to see financial performance data evidencing the financial soundness and profitability of your business. This can be evidenced by Annual Accounts, Management Accounts, graphs or other data . No financial information will be removed from your premises.
Stage 6 - Gala Awards night
All results will be revealed at the Gala Awards Night held on 11 November 2016 at the Silks Lounge, Awapuni Racecourse.
Stage 7 - Feedback
All entrants will receive formal written feedback in early December 2016.